Privacy Policy

Privacy Policy

Effective Date: January 2026

At Ghost Dance Troupe, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store and protect your personal data when you book classes, holiday camps, workshops, competitions or other activities with us, visit our website, or contact us.

Who We Are

Ghost Dance Troupe is a dance school providing dance classes, holiday camps, workshops and performances for children and adults.

Data Controller: Ghost Dance Troupe / Lullah Sports Ltd

Email: beth@ghostdt.com

Telephone: 07984196994

Information We Collect

When you register or make a booking, we may collect:

  • Parent or guardian name
  • Child’s name and date of birth
  • Home address
  • Email address
  • Telephone number
  • Emergency contact details
  • Medical information, allergies or additional needs relevant to participation
  • Payment information (payments are processed securely by our booking/payment providers – we do not store your card details)
  • Attendance records
  • Photographs or videos where consent has been given
  • Website usage information collected through cookies

How We Use Your Information

We use your information to:

  • Process bookings and payments
  • Manage dance classes, camps and events
  • Ensure the safety and wellbeing of participants
  • Contact you about your child’s booking or any changes
  • Respond to enquiries
  • Provide appropriate support for medical conditions or additional needs
  • Meet our legal safeguarding obligations
  • Improve our services
  • Send information about future classes, camps or events where permitted by law or where you have chosen to receive marketing communications

Legal Basis for Processing

Under UK GDPR, we process personal information because it is necessary to:

  • Perform our contract with you when you book our services
  • Comply with our legal obligations
  • Protect the vital interests of participants in an emergency
  • Pursue our legitimate interests in operating and improving our business
  • Process information based on your consent where required (such as marketing emails or the use of photographs)

You may withdraw your consent at any time where consent is the legal basis for processing.

Medical Information

Any medical or additional needs information is collected solely to help us keep participants safe and provide appropriate care during activities. This information is only shared with staff who need to know in order to support your child.

Photography and Video

From time to time, photographs and videos may be taken during classes, camps, performances and events.

Images will only be used for promotional purposes where you have given consent through our registration or consent process. You can withdraw your consent at any time by contacting us.

Sharing Your Information

We do not sell your personal information.

We may share information with:

  • Our secure booking and payment providers
  • Staff and coaches who require information to safely deliver activities
  • First aid providers or emergency services where necessary
  • Legal or regulatory authorities where required by law
  • Our insurers where necessary in relation to incidents or claims

All third parties are required to handle your information securely.

How Long We Keep Your Information

We only keep personal information for as long as necessary.

This may include:

  • Booking and financial records to meet legal and tax obligations
  • Accident and safeguarding records in accordance with legal requirements
  • Contact details while your child attends Ghost Dance Troupe and for a reasonable period afterwards where required

Once information is no longer required, it is securely deleted or destroyed.

Data Security

We take appropriate technical and organisational measures to protect your personal information against loss, misuse, unauthorised access or disclosure.

Only authorised members of staff have access to personal information needed to carry out their role.

Your Rights

Under UK GDPR, you have the right to:

  • Request access to your personal information
  • Request correction of inaccurate information
  • Request deletion of your information where appropriate
  • Restrict or object to certain types of processing
  • Request transfer of your information where applicable
  • Withdraw consent where processing relies on consent
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Cookies

Our website may use cookies to improve your browsing experience and help us understand how visitors use our website.

You can control or disable cookies through your browser settings.

Third-Party Services

Our website may contain links to third-party websites or use third-party booking systems. These providers have their own privacy policies, and we encourage you to review them.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website with the revised effective date.

Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Ghost Dance Troupe / Lullah Sports Ltd

Email: beth@ghostdt.com

Telephone: 07984196994

If you remain unhappy with how your data has been handled, you have the right to contact the Information Commissioner’s Office (ICO).